[Remote] Administrative Assistant (Contract)

Note: The job is a remote job and is open to candidates in USA. IntusCare is a company dedicated to improving care for Programs of All-Inclusive Care for the Elderly (PACE). They are seeking an Administrative Assistant on a 6-month contract to support the executive leadership team with scheduling, travel coordination, and various administrative tasks.

Responsibilities

• Support the Executive Assistant in managing complex, frequently changing executive leadership calendars
• Handle external scheduling for Client facing teams
• Assist in coordinating domestic travel and accommodations
• Manage the monthly expense reports for Executive Leadership, receipts, and reimbursement workflows accurately and on time
• Support onsite events and team gatherings, including booking meeting spaces, coordinating accommodations, managing catering, and researching venues for team dinners, client meetings, and happy hours
• Provide coverage for the Executive Assistant during out-of-office periods, ensuring continuity of support
• Collaborate effectively with a wide range of levels, personalities, perspectives, and communication styles
• Assist the People Operations team with various administrative projects as they arise
• Handle highly sensitive and confidential information with the utmost discretion at all times

Skills

• Prior experience in an administrative support role
• Prior experience at a startup or small tech company
• Demonstrated experience managing complex calendars
• Demonstrated experience supporting onsite events, meeting logistics, and venue research
• Exceptional attention to detail and a high standard of accuracy
• Strong internal and external scheduling skills, including managing complex, frequently changing calendars
• Proficiency in Microsoft Outlook and Slack
• Highly organized, with the ability to thrive in a fast-paced, evolving environment
• Effective prioritization skills and a proven ability to meet deadlines
• Adaptable, able to adjust quickly as business needs change
• Strong follow-through across multiple concurrent priorities

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