Associate Project Coordinator
AC Disaster Consulting (ACDC) offers full-spectrum emergency management services to public and private clients. The Associate Project Coordinator is responsible for coordinating projects across all ACDC Divisions while ensuring Project Management Office (PMO) standards, systems, and frameworks are consistently applied.
Responsibilities
- Coordinate projects across all Divisions, enforcing PM framework compliance metrics, including: Project hand-off, kick-off, and close-out meetings
- Preparation and distribution of required project materials
- Contract compliance monitoring
- Budget tracking and invoice review
- Additional PM framework requirements as identified
- Facilitate routine Project Manager check-ins to assess and address overall project health, including budget, scope, schedule, engagement, staffing resources, and quality
- Administer ACDC's project and business management systems (e.g., Productive) throughout all project phases
- Monitor project health and mitigate risks using PM systems, including: Resource allocations
- Project and budget setup
- Status reports, dashboards, and updates
- Support 50% billable project work as a project resource, with allocation type varying based on project needs
- Support quality assurance initiatives through: Client-facing support and engagement
- Capturing quarterly or as-needed client feedback
- Facilitating mid-incident hotwash sessions and close-out retrospectives
- Ensure documentation accuracy, completeness, and adherence to PMO quality standards
- Build, maintain, and coordinate PMO libraries, tools, templates, and processes across systems
- Oversee document version control and ensure repository standards are followed
- Train Project Managers and relevant Divisions on PMO updates, tools, and processes
- Lead or support process mapping and continuous improvement initiatives contributing to the growth and maturation of ACDC's PMO
- Bring creativity, technical skill, and subject matter expertise to the development and integration of project management practices
Skills
- Bachelor's degree in Project Management, Business Administration or related field
- 1+ years of experience in PMO operations, project coordination, or project analysis
- 2+ years of experience operating project management or business systems such as Productive, Salesforce, Monday.com, Atlassian, or similar platforms
- Clear working knowledge of PMI principles with 1-2 years of professional application
- Strong understanding of PMO operations, project coordination, and project lifecycle management
- Exceptional problem-solving and critical decision-making abilities
- Excellent verbal and written communication skills, including the ability to present complex information to diverse audiences
- Meticulous organizational and task management skills
- Demonstrated ability to work effectively in complex, fast-paced, metrics-driven environments
- Flexibility to work across time zones; experience scheduling and coordinating between regions
- Collaborative team-oriented mindset with enthusiasm for ACDC's mission and values
- Must be 18 years of age or older
- Eligibility to work in the United States without employer sponsored visa is required
- Must pass company and any applicable client background check and reference check upon offer of employment
- Disaster recovery or emergency management industry experience
- Familiarity with multi-sector service delivery, including government and private-sector clients
- Understanding of Agile methodologies, tools, and techniques
- Experience integrating new software into organizational workflows
- Proven ability to train, coach, and present in public or group settings
Benefits
- Medical, Vision, and Dental Insurance
- Short-Term Disability/Voluntary Long-Term Disability
- 401(k) Account with Company Match
- Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals
- Paid Parental Leave
- Training and Professional Development Opportunities
- Wellness Benefits/Allowance
- Corporate Computer
- Time off to Volunteer
- Cell Phone Allowance
Company Overview