People & Compliance Generalist

The People Generalist, Operations & Compliance plays a key role in driving operational efficiency within our people operations processes. This position will support and manage critical projects aimed at ensuring compliance, conducting audits, and maintaining adherence to regulatory requirements. The Senior Associate will be instrumental in streamlining people-related processes while ensuring the integrity of compliance and audit functions across the organization.

What You'll Do:

• Conduct Regular Compliance Audits: Perform audits of employee personnel files to verify that all records are maintained according to applicable compliance rules and regulations, ensuring proper documentation and data integrity.
• Maintain Benefits Compliance: Partners with benefits and payroll to ensure compliance with benefits-related regulations and internal policies such as completion of 401K 5500 Audit, PCORI filings, and Non-discrimination testings
• File Management and Documentation: Complete I9s for all new hires and ensure that all relevant employee documents are filed and stored appropriately, maintaining strict adherence to legal and regulatory requirements, including background checks.
• Support & Respond to Employee Inquiries: Act as a secondary point of contact for employee compliance-related requests, concerns, and inquiries, ensuring timely responses or routing to the appropriate team for resolution.
• Maintain Compliance Documentation: Regularly update and maintain our People Notion page and GovDoc’s page with current and relevant policies, procedures, and compliance documentation, ensuring all employees have access to up-to-date information.
• Support Immigration Compliance: Ensure compliance with immigration laws and regulations by assisting in managing employee work authorization documentation and maintaining proper records for visa sponsorships and other immigration-related matters.
• Affirmative Action & Equal Opportunity: Assist with the affirmative action programs to ensure compliance with federal and state regulations.
• Vendor Management Assistance: Assist with third-party vendors who provide benefits, compliance services, and contingent workforce solutions. Completes vendor audits.
• Contribute to Special Projects: Participate in and assist with other projects as needed, ensuring alignment with audit requirements and best practices.
• Other Duties: Perform additional duties as required.

What You Should Have:

• 5-7 years of in-depth understanding of federal, state, and local employment laws and regulations, including immigration compliance, affirmative action, and employee benefits regulations.
• 5-7 years of strong experience conducting audits of employee records and data, ensuring compliance with regulatory standards and maintaining accurate, complete, and well-organized files.
• Ability to work with third-party vendors to ensure compliance with benefits, compensation, and other people operations-related services.
• Strong organizational and time management skills, with the ability to manage multiple projects simultaneously, ensuring timely and efficient execution.
• Ability to identify issues or gaps in compliance, processes, or data, and work collaboratively with teams to resolve them effectively.
• Strong written and verbal communication skills to effectively respond to employee inquiries, create compliance documentation, and collaborate with cross-functional teams.
• Ability to handle sensitive employee information with the utmost confidentiality, adhering to privacy laws and internal policies.
• Excels in a fast-paced and dynamic environment
• Knowledge and experience in G-suite
• Growth mindset, sense of curiosity, and dedication to the team’s success.
• Empathetic and focused on the best interests of the team and Articulate Human-Centered Framework
• Team player - this is a highly collaborative and supportive team environment
• Self-starter - you will take initiative, be proactive, set and drive toward goals

About us Articulate Global, LLC, is the leading SaaS provider of creator platforms for online workplace training. Founded by Adam Schwartz in 2002, Articulate provides creator tools and services that make it simple for enterprises and SMBs to develop, deliver, and analyze online workplace training that’s engaging and effective. Increasingly, organizations must reskill employees for ever-changing remote and hybrid work environments, create learning cultures that attract and retain employees in a tight labor market, and use training to build more equitable, empowering, and engaging workplaces. Articulate helps organizations address these critical business needs with its creator platform for workplace training. Articulate 360—a suite of creator tools for online courses—was named the 7th most-loved product in the world by TrustRadius in 2021. And Rise—an all-in-one online training system that makes online training easy to create, enjoyable to take, and simple to manage—is the first creator platform for SMBs and departments within the enterprise. Articulate has more than 118,000 customers in 170 countries and counts all 100 of the Fortune 100 companies as customers. Named one of Inc. Magazine’s Best Workplaces 2022 and a leader in building a human-centered organization, Articulate is guided by a commitment to provide the best value to customers, do right by employees, and create an equitable, empowering workplace for all. As a human-centered organization, we honor people’s humanity knowing that each person’s unique history, vulnerabilities, and social location inform how we show up with one another. We embrace our connectedness, aware that what we do and say impacts others. We give each other grace because we are all works in progress, learning and evolving every day. And we take responsibility for ourselves and are serious about our accountability to each other. In all we do, we strive to create an equitable, sustainable, and empowering workplace while we drive results for the business and make a positive impact in the world. Read more about our values here. Articulate Global, LLC is an Equal Employment Opportunity and Affirmative Action employer and complies with all applicable federal, state, and local fair employment practices laws. All employment decisions at Articulate are based on business needs, job requirements, and individual qualifications directly related to the job, without regard to any protected characteristic or class, including, but not limited to, race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law. Qualified candidates with criminal histories will be considered for this role in a manner consistent with applicable law. Articulate is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation related to the application process due to a disability, you may contact us at [email protected]. (For information about Articulate's privacy practices, please view our Privacy Notice) As an organization, we participate in E-Verify.

Originally posted on Himalayas

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