Specialist - United for Business Events (Hybrid)

About the position

The Event Specialist for United for Business Events is responsible for managing and executing a variety of corporate events, meetings, and conferences. This role involves end-to-end event management, including budgeting, vendor coordination, and onsite logistics, ensuring that events are efficient, cost-effective, and memorable. The position requires collaboration with various stakeholders and reporting to the United for Business Events Manager.

Responsibilities

• Own end to end event execution for regional customer & sponsorship events.
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• Liaise with vendors, partners, and stakeholders to ensure efficient collaboration for events.
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• Partner with hotels for RFPs, contracting obligations, and post-event budget review.
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• Create and manage event run of show, onsite logistics, site build up and tear down.
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• Analyze post-event survey results to highlight future learnings.
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• Lead event registration systems to successfully build, launch, and complete event registration for all programs.
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• Collaborate with the Marketing team to create and handle communication plans for events.
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• Lead internal meeting coordination and planning for regional divisions.
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• Manage divisional budgets ensuring all planned items are accounted for and accurately forecasted each month.

Requirements

• Bachelor's degree or 4 years of relevant work experience in Business, Event Management, Marketing, Communications, Advertising
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• 2+ years of related event experience
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• Experience with event/technology systems (STOVA, TicketManager, Salesforce, HIVE, etc.)
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• Project management skills
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• Excellent organizational, communication, negotiating, and multitasking skills
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• Ability to remain calm under pressure and maintain a customer-service approach
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• Must be legally authorized to work in the United States for any employer without sponsorship
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• Reliable, punctual attendance is an essential function of the position.

Nice-to-haves

• 5+ years of event management within a large corporate environment
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• Experience working with hotel partners and production vendors
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• PMP or CMP Certification

Benefits

• Medical, dental, vision, life, accident and disability insurance
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• Parental leave
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• Employee assistance program
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• Commuter benefits
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• Paid holidays
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• Paid time off
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• 401(k) plan with employee and company contribution opportunities
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• Flight privileges