Data Entry Specialist - Senior in Marlborough, MA
Job title: Data Entry Specialist - Senior in Marlborough, MA at TalentBurst
Company: TalentBurst
Job description: Title - Accounting/Data Entry Specialist
Location – (HYBRID) Marlborough MA 01752
Duration - 6 Months (possible extension)
Schedule - In office Tuesday and Wednesdays - remote for the rest of the weekJob Description:
- Candidates need to be familiar with MS Excel (how to manipulate data, pivot tables and vlookups)
- A lot of communication with general contractors, therefore candidates need to be well spoken
- Someone who can pick up mistakes quickly
- Oracle experience is helpful but not required
- Finance college degree is a plus
- Lucernex software experience is a nice to have
- Must haves be attention to detail is a must, good bookkeeping skills, must have knowledge of Oracle, self-motivator, team mentality
- Administers payment; performs general Accounting and Compliance Functions (examples: invoice processing, account coding, systemic entries, and compliance testing).
- Maintains MS Excel logs timely and accurately.
- Reviews invoices for payment and processing (~75+ invoices / ***M)
- Reviews each line to decide upon proper coding. Requires cross referencing multiple department project schedules as sources.
- Identifies coding and pricing issues (such as incorrect project types and duplicate invoices) and works with vendors and/or internal teams to resolve.
- Maintains Payment and Tracking logs
- Using independent discretion, codes payments to Oracle accounts and corrects coding errors. Utilizes departmental reference materials including project reports, accounting sources and institutional knowledge gained through years of experience.
- Raises potential issues to management. Make recommendations based on past experiences to solve or develop processes to remediate.
- For assigned areas, maintain logs that track costs and spend by project / invoice.
- Performs YE Accounting functions including processing and developing accruals.
- Involve more complex accruals due to the dollar amount and validations necessary.
- Processes non-contractual and Special Project Invoices (~750).
- Bachelor's degree in Business-related field preferred.
- Will consider 8+ years of experience in lieu of college degree.
- Detail Oriented is a must and critical
- General knowledge of GAAP
- Working knowledge of DocuSign
- Proficiency with Excel and Microsoft Office products
- Working knowledge of Oracle
- Excellent verbal and written communication skills
- Ability to work with varied contractors
- Works independently with minimal guidance/supervision
- Lucernex knowledge is a plus but not required