Executive Assistant for a Virtual Production Company in the US (Home Based Full Time)

Job Description

• Provides high-level administrative support and assistance to the CEO, President, Chief of Staff, and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives (Ramp - Tim, Travel - Tim + NAB + OPS).
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Maintains and reviews executive calendars daily and weekly for issues/overlaps, updating the meeting document and sending weekly emails and daily text reminders (Calendar Maintenance / Calendar Doc + Weekly Email).
• Drafts emails and builds up to drafting communications for the leadership team (Email drafts).
• Plans and coordinates All Hands meetings, including organizing food, games, and checking in on slide completion (All Hands Planning).
• Follow up on all small projects, checking in on progress and ensuring accountability.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Skill Set

• This role is open to Filipino citizens residing in the Philippines only.
• At least 4 years of related experience required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Adaptable, organized, excellent people skills.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type a minimum of 50 words per minute.
• Extremely proficient with the Google Suite or similar software with the ability to learn new or updated software.
• Prolonged periods sitting at a desk and working on a computer.

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