Virtual Assistant for a Staffing Agency in the US (Home Based Part Time)

Job Description

The following tasks outline the support a Virtual Assistant (VA) can provide to the School Staff Department. These responsibilities focus on repetitive, process-driven tasks that free up my time for strategic initiatives while maintaining operational efficiency. Weekly Responsibilities • Timesheet Monitoring (1 hour/week) -Every Friday, the VA will review timesheet submissions by staff. -Send pre-written reminder emails to individuals with missing or incomplete timesheets after 5:00 PM. • Caseload/Data Tracking Compliance (1-2 hours/week) -Confirm weekly updates to caseload organizers, SEIS, and service logs. -Flag incomplete or overdue entries for my review. • Meeting Preparation and Follow-Up (2-3 hours/week) -Prepare agendas for staff meetings based on my input and distribute them to participants ahead of time. -Send email recaps after meetings summarizing key points and action items, using provided notes. • Search and Update SPED Contacts (4-5 hours/week initially, then as needed) -Research and update contact information for SPED Directors and district leaders in Santa Clara, San Mateo, Alameda, and San Francisco counties. -Maintain these contacts in a shared spreadsheet template for reference. • Add/Update Contacts in Crelate (1-2 hours/week) -Add and update contact information for SPED Directors and district leaders in Crelate with my support. • Recruitment Assistance (1-3 hours/week) -Use tools like LinkedIn Recruiter Lite and Indeed Premium to find potential candidates (e.g., SLPs, SLPAs, Education Specialists). -Contact candidates and send outreach messages to gauge interest in open roles. • District Outreach (1-2 hours/week) -Initiate contact with uncontacted and previously contacted district SPED leaders using a provided script to introduce CSG as a Non-Public Agency (NPA). -Document responses and follow-ups in a shared tracker. Monthly Responsibilities • Performance Metrics Compilation (3-4 hours/month) -Create reports summarizing timesheet compliance, caseload completion, and recruitment activities. -Highlight trends, areas of improvement, and key accomplishments for review. • Event Assistance (2-3 hours/month) -Assist with logistics for training sessions, conferences, or special events, including attendee list management, RSVPs, and preparation of materials. Additional Responsibilities • The VA may take on additional role duties as needed, including but not limited to: -Mailing items to staff or clients. -Sorting and organizing documents on Google Drive. Scheduling interviews and other administrative tasks. Skill Set • Ability to do the above tasks/responsibilities Apply Job!