Virtual Assistant for Event Planning & Business Support

We are seeking a highly organized and proactive Virtual Personal Assistant to support our event planning business and is passionate about supporting a growing business. This role involves handling administrative tasks, coordinating schedules, creating content with given materials and managing social media platforms to enhance our online presence. The ideal candidate will possess excellent... communication skills, a keen eye for detail, and a passion for event planning. If you are looking to grow with a dynamic team and contribute to exciting events, we would love to hear from you! Relevant Skills: • Event Planning • Administrative Support • Social Media Management • Communication Skills • Time Management • Attention to Detail Qualifications: • Prior experience in event planning, marketing, or personal assistance is preferred. • Strong knowledge of social media platforms (Instagram, Facebook) and content creation. • Familiarity with tools like Asana, Monday.com, HoneyBook, CRMs, and Google Sheets is a plus. • Excellent written and verbal communication skills. • Strong organizational skills and attention to detail. • Ability to work independently and meet deadlines. • Creative mindset with the ability to come up with new ideas for social media engagement. • Familiarity with Canva or similar design tools for content creation is a plus. • Ability to assist with personal tasks such as scheduling and calendar management. • Ability to maintain confidentiality. What We Offer: - Flexible working hours. - A collaborative environment where your input and creativity are valued. - Compensation: $150.00 per month Position Outline: Virtual Assistant for Our Event Planning Company As a Virtual Assistant for us, your role is to provide comprehensive remote support for event planning and coordination across weddings, social gatherings, and corporate events. Here’s an outline of the responsibilities and tasks you will handle: 1. Administrative Support - Calendar Management: Organize my schedule by booking virtual meetings with clients, vendors, and stakeholders, and send timely reminders for upcoming appointments. - Email and Communication: Manage incoming emails, respond to inquiries, coordinate with vendors, and send follow-up emails to clients. - Documentation and Organization: Maintain and organize digital files, including contracts, invoices, event details, and client records; track and document payments for each event. 2. Event Planning and Coordination - Vendor Research and Coordination: Research potential vendors (venues, caterers, decorators, florists, etc.) and gather quotes. Schedule virtual meetings, confirm bookings, and ensure follow-up on deliverables. - Budget Tracking: Assist with tracking event budgets by recording expenses and documenting financial details, ensuring payments and invoices are processed on time. - Timeline Assistance: Help develop and update event timelines by coordinating with vendors and clients to finalize schedules. 3. Client Relations and Follow-up - Client Communication: Coordinate with clients to confirm event details, clarify their needs, and collect information for planning. - Regular Updates: Provide clients with regular progress updates via email or virtual meetings, answering questions and addressing concerns. 4. Social Media and Marketing Support - Content Creation and Scheduling: Create and schedule engaging posts for Nivie Events’ Instagram and Facebook accounts, showcasing event highlights, behind-the-scenes content, and industry trends. - Community Engagement: Respond to comments and messages, engage with followers, and work to grow our online presence. - Trend Research: Keep up with current trends in event planning and social media, sharing relevant ideas to enhance our brand’s reach. 5. Design and Document Preparation - Event Materials: Use design tools like Canva to create basic materials such as digital seating charts, signage mockups, and visual guides for clients. - Project Management Tools: Familiarity with Asana, Monday.com, HoneyBook, CRMs, and Google Sheets for tracking tasks, organizing project timelines, and maintaining team coordination. - Reports and Documentation: Assist with post-event reports, feedback summaries, and wrap-up documentation for client records and internal evaluation. 6. Remote Event-Day Assistance - Virtual Coordination: Provide remote support for virtual events or manage communications with on-site contacts when needed. - Guest Management Assistance: Coordinate with clients to finalize virtual guest lists, confirm RSVPs, and support any virtual engagement needs during the event. 7. Miscellaneous Tasks - Flexible Support: Be available for any additional virtual tasks related to event planning, project management, or general administrative needs. If you're passionate about event planning, social media, and organization, and seeking a flexible role with growth potential, we'd love to connect! As a virtual assistant, you'll be essential in coordinating seamless event experiences for our clients. Let’s discuss how we can collaborate virtually to bring each event vision to life together Apply Job!