[Remote] Marketing Event Coordinator
Note: The job is a remote job and is open to candidates in USA. Oath is a company dedicated to helping families plan for their future, and they are seeking a Marketing Event Coordinator to create exceptional event experiences. In this role, you will identify and coordinate venues for workshops and educational events, ensuring all logistics and communications are managed effectively.
Responsibilities
- Research, identify, and secure venues that align with workshop goals, audience needs, and budget requirements
- Build and maintain strong relationships with venue contacts and event partners across multiple markets
- Coordinate venue logistics, including scheduling, room setup requirements, audiovisual needs, catering arrangements, and attendee accommodations
- Negotiate venue agreements and assist with contract management and documentation
- Serve as the primary point of contact between Oath and venue partners before, during, and after events
- Maintain detailed records of venue information, contracts, event schedules, and communication history
- Collaborate with internal marketing, operations, and presenter teams to ensure event readiness
- Monitor event timelines and proactively resolve logistical challenges before they impact workshop delivery
- Track venue expenses and support budget management efforts
- Continuously identify opportunities to improve venue selection processes and event execution
Skills
- Strong organizational and time management skills with the ability to manage multiple projects simultaneously
- Excellent written and verbal communication skills
- Ability to work independently and stay productive in a fully remote environment
- Strong attention to detail and follow-through
- Comfortable building relationships and communicating professionally with external partners
- Proficiency with Google Workspace, Microsoft Office, CRM systems, and project management tools
- Ability to prioritize tasks, meet deadlines, and adapt to changing priorities
- Problem-solving mindset with a proactive approach to overcoming challenges
- Previous experience in event coordination, hospitality, marketing, customer service, administrative support, or related fields is a plus, but not required
- Experience negotiating contracts or coordinating venues is a plus
Benefits
- Health, dental, and vision insurance with company contributions
- 401(k) with employer matching
Company Overview