[Remote] RFP Analyst

Note: The job is a remote job and is open to candidates in USA. Avantor is a global company focused on advancing life-changing science. The RFP Analyst plays a key role in winning contracts by preparing, coordinating, and managing bids, tenders, or proposals in response to RFPs and RFQs, ensuring timely and accurate submissions.

Responsibilities

• Reviews, prepares, & processes global and high profile complex formal RFPs
• Assess requirements and compliance guidelines of RFPs
• Facilitates RFP kick-off calls and additional implementation calls with business owners and leadership
• Coordinates response material from all pertinent parties and departments (i.e. Sales, Contracts & Pricing)
• Cross references product matches to provide equivalent or alternative product solutions to the customer
• Reconciles the pricing and units of measure (quantities) for final document presentation
• Create and Manipulate large data sets within Excel Spreadsheets (V-Lookup, Pivot Tables, etc.)
• Analyzes complex RFP’s with account owners to ensure margin protection and ability to comply upon contract award. This would include compilation and manipulation of historical data
• Ensure critical RFP deadlines are met and the RFP submission is complete and without errors
• Contacts customers and vendors to collect information and respond to inquiries when necessary
• Monitors RFP/Bid mailbox and serves triage role, assigning tasks to appropriate person
• Acts as liaison and support for associates in Coimbatore office who are handling daily Bid workload
• Works closely with Contracts team regarding legal matters and advises team accordingly
• Use of RFP Evaluation Chat GPT in support of proposal writing
• Recaps processed proposals for win/loss status
• Utilizes Microsoft Teams to record daily RFP and Bid activity
• Assist with Training of new Bid Coordinators on RFP Process and Excel Skills
• Performs other duties as assigned

Skills

• Bachelor's degree or equivalent training in business, marketing, or sales functions, or equivalent work experience
• 3–5 years' experience in bid or proposal management, sales, or procurement required
• Advanced Excel proficiency required
• Advanced proficiency in Microsoft Word, including formatting, proofreading, and integrating graphics, along with strong overall skills in Microsoft Office
• Strong communication skills, both verbal and written
• Thorough attention to detail
• Good communication, decision-making, and organization skills
• Ability to work effectively cross-functionally within a large organization
• Ability to take charge and be proactive is a strong plus
• Excellent interpersonal skills
• Strong Organizational & Time Management skills in order to prioritize tasks and meet deadlines
• Ability to work independently and as a team player
• Proven business acumen; understanding of RFP process, business language and terms
• Analytical minded
• Strong experience working with RFPs and communicating with all levels of management
• Experience in project management
• Knowledge of contracts/legal language

Benefits

• Avantor offers a comprehensive benefits package including medical, dental, and vision coverage
• Wellness programs
• Health savings and flexible spending accounts
• A 401(k) plan with company match
• An employee stock purchase program
• Employees also receive 11 paid holidays
• Accrue 18 PTO days annually
• Are eligible for volunteer time off
• 6 weeks of 100% paid parental leave (except in states that offer paid family leave)
• These benefits may not apply to employees covered by a collective bargaining agreement or those subject to other eligibility rules

Company Overview