Executive Assistant – Operations Manager

Remote role Full-time Open position

Job Description:

Manage and coordinate calendars across multiple priorities
Schedule, confirm, and adjust meetings in real time
Ensure all calls and meetings are properly prepared and executed
Manage Gmail and/or Outlook inbox, including drafting and organizing communications
Maintain CRM (HubSpot) with accuracy and track all leads and clients through pipeline stages
Coordinate client onboarding, documentation, confirmations, and follow-ups
Manage candidate pipeline within ATS (Workable), including organizing and tracking applicants
Support social media scheduling, posting, and engagement across LinkedIn and Instagram
Assist with personal scheduling, appointments, and administrative logistics
Coordinate with internal and external partners to support daily operations
Utilize tools such as Jotform for intake, documentation, and workflow tracking
Provide daily updates on priorities, pipeline status, and key operational items
Proactively identify and resolve operational issues

Requirements:

High school diploma or equivalent required
Bachelor’s degree preferred
Experience with calendar management, scheduling, and executive support
Experience with CRM systems (HubSpot preferred)
Familiarity with applicant tracking systems (Workable preferred)
Experience in client coordination, recruiting support, or administrative operations
Experience managing inbox communications and prioritization
Strong organizational and time management skills
Excellent written communication skills
Ability to manage multiple priorities effectively
High attention to detail and accuracy
Professional, reliable, and responsive
Proficiency in Gmail and/or Outlook

Benefits:

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