Media Coordinator

Vision Media is an independent, award-winning media buying agency based in the Pacific Northwest with over 20 years of experience. The Media Coordinator role supports media buyers and finance team through invoice management, reconciliations, and campaign documentation, requiring strong organizational skills and attention to detail.

Responsibilities

• Assist the finance team with vendor invoice entry in FreeWheel Strata buying software
• Ensure vendor invoices are properly filed in SharePoint
• Verify invoice amounts against approved media authorizations across TV, Radio, OOH, Print, and Digital
• Work with the media buying team to reconcile vendor invoices within the buying system to meet internal deadlines
• Resolve or escalate discrepancies with media buyers before final processing
• Review missing invoice reports to identify missing invoices and follow up with vendors
• Convert TV and Radio vendor invoices from PDF format into standardized Excel templates as needed
• Enter orders into buying software and send to vendors for signature via DocuSign
• Collect signed orders from vendors and properly file in SharePoint
• Collect, organize, and archive proof of performance materials across print, OOH, sponsorships, site-direct digital, and TV/Radio (including pre-logs, post-logs, and airchecks)
• Ensure all materials are complete, accurate, and properly archived
• Maintain vendor contacts in buying software and internal contact lists

Skills

• Bachelor's degree (Media, Marketing, Communications, or related field)
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Comfort working with numbers and financial documentation
• Curious and proactive; enjoys understanding how things work
• Proficiency in Microsoft Office products, especially Excel

Benefits

• 100% employer-paid medical, dental, and vision insurance for employees
• Paid vacation and company holidays
• Three floating holidays annually
• 401(k) retirement plan with company match
• Employee Assistance Program (EAP)
• Hybrid work environment
• Professional development and growth opportunities
• Collaborative, supportive culture that values teamwork, curiosity, and continuous learning

Company Overview