Official Documents Lead (State Program Admin)
Working Title: Official Documents Lead (State Program Admin)
Job Class: State Program Administrator
Agency: Secretary of State
+ Job ID : 93637 + Location : St. Paul + Telework Eligible : Yes + Full/Part Time : Full-Time + Regular/Temporary : Unlimited + Who May Apply : Open to all qualified job seekers + Date Posted : 04/17/2026 + Closing Date : 05/04/2026 + Hiring Agency/Seniority Unit : Secretary of State / Secretary of State-MAPE + Division/Unit : Secretary of State 22 / Legal Affairs/Public Records + Work Shift/Work Hours : Day Shift + Days of Work : Monday - Friday + Travel Required : No +
Salary Range:
$23.98 - $34.69 / hourly; $50,070 - $72,432 / annually + Classified Status : Classified + Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE + FLSA Status : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The Office of the Minnesota Secretary of State is seeking an Official Documents Lead to oversee the administration of the Office of the Minnesota Secretary of State's (OSS) constitutional and statutory duties related to processing, filing, and responding to inquiries about official documents. This position also assists the general counsel and other Administration Division staff with tasks as needed, including tasks related to the Division's Open Appointments work. This position also carries out other general duties such as tracking and ordering office supplies and responding to questions from members of the public.
Minimum Qualifications
+ Knowledge of the principles of intergovernmental relations, particularly in the context of executive branch operations. + Experience using software and scanning programs and applications, such as Adobe Acrobat, Microsoft Word, Excel, and PowerPoint. + Strong communications skills (oral and written) and the ability to establish and maintain collaborative working relationships with diverse clientele.' + Ability to understand and interpret policies, administrative rules, legal opinions, and court decisions. + Effective human relations skills, strong organizational skills and ability to multitask. + Ability to function effectively as a member of a team, often in situations requiring immediate action.
Preferred Qualifications
+ Bachelor's degree or higher. + Experience working in databases. + Strong problem-solving skills.
Additional Requirements
It is the policy of the Office of the Minnesota Secretary of State that all candidates submit a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check Criminal History Check Employment Reference Check Education/ License Verification AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed. Apply tot his job Apply To this Job