Subcontractor Procurement and Fleet Manager

Job Description:

• Subcontractor Sourcing & Selection: Identify, evaluate, and onboard subcontractors for various services/projects, ensuring the selection of the best-fit partners based on quality, cost, and reliability.
• Contract Negotiation: Negotiate terms, conditions, and pricing with subcontractors, ensuring competitive and cost-effective agreements are reached while maintaining compliance with company policies.
• Risk Management: Assess risks associated with subcontractor performance, compliance, and safety. Develop mitigation strategies and ensure subcontractors adhere to regulatory standards and company requirements.
• Relationship Management: Build and maintain strong, long-term relationships with subcontractors, managing performance and resolving any issues that arise during project execution.
• Compliance & Documentation: Ensure all procurement activities comply with relevant legal, regulatory, and industry standards. Maintain thorough records of subcontractor contracts, documentation, and performance reviews.
• Cost Management: Oversee budgeting for subcontractor procurement, monitor cost control processes, and identify opportunities for cost savings without compromising quality.
• Reporting & Analysis: Provide regular reports to senior management on procurement activities, including subcontractor performance, cost savings, and potential risks.
• Collaboration: Work closely with project managers, operations teams, and other departments to ensure seamless procurement and execution of subcontracted services.
• Fleet Operations Oversight: Manage the operation, maintenance, safety, and compliance of the organization’s motor vehicles.
• Preventive Maintenance Programs: Develop and implement preventive maintenance schedules for vehicles and equipment to ensure safety, performance, and longevity.
• Budget Management: Plan, manage, and monitor the fleet operations budget, including maintenance, repairs, and related expenses.
• Vendor & Service Provider Management: Maintain relationships with external vendors, dealerships, leasing companies, and service providers.
• Data & Reporting: Analyze fleet data (utilization, fuel, maintenance costs, repair trends) to support decision-making and continuous improvement.
• Policy Development: Create and update fleet policies covering maintenance, safety requirements, compliance standards, and driver expectations.
• Incident Management: Serve as the primary point of contact for employee fleet matters, including vehicle accidents, reporting procedures, and coordination with insurance or safety teams.
• Continuous Improvement: Recommend enhancements to fleet processes, systems, and performance.
• Other Duties: Perform additional responsibilities as assigned to support operations.

Requirements:

• Bachelor’s degree in Supply Chain Management, Business Administration, contractor management, or related field (preferred).
• Proven experience in subcontractor procurement, construction procurement, fleet management, or related operational roles.
• Strong negotiation, communication, and interpersonal skills.
• In-depth knowledge of procurement processes, contract law, and industry best practices.
• Ability to manage multiple projects simultaneously and work in a fast-paced, deadline driven environment.
• Strong analytical skills with the ability to gather, interpret, and present data.
• High attention to detail and problem-solving skills.
• Proficiency with procurement software or Oracle systems a plus; Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) required.
• Familiarity with construction and safety standards, as well as regulatory requirements, is highly preferred.

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