Financial Controller / Senior Bookkeeper (Multi-Company Portfolio) - Remote -
About the position Looking to build a long-term remote career while operating as the financial backbone of multiple growing U.S. businesses? At ScaleSource, we partner with expanding U.S. companies to build long-term remote leadership and operations teams worldwide. This role offers the opportunity to move beyond traditional bookkeeping and take ownership of financial operations across multiple businesses and industries. This role offers:
- Stable, full-time remote work paid in USD
- Exposure to multiple industries and business models
- Direct partnership with founders and executive leadership
- Opportunity to grow into a portfolio finance leadership role
- High-impact position influencing strategic decisions
If you enjoy financial ownership, multi-entity management, and building clean, scalable financial operations, this is a unique long-term opportunity. This is not a single-company bookkeeping position. We are seeking a Financial Controller to own financial accuracy, reporting, compliance, and financial visibility across a diverse, multi-entity business portfolio. You will ensure clean books, proactive cash flow management, regulatory compliance, and reliable reporting so leadership can make confident business decisions. Success in this role requires ownership, precision, and comfort managing multiple companies simultaneously.
Responsibilities
- Reconcile accounts weekly across all entities in QuickBooks Online
- Maintain audit-ready financial records
- Investigate and resolve discrepancies proactively
- Ensure accurate vendor bill entry and categorization
- Manage payment schedules and AP balances
- Coordinate payments with internal stakeholders
- Generate and issue invoices as required
- Track collections and aging reports
- Provide weekly AR updates with recommended actions
- Prepare and file required sales tax submissions
- Maintain exemption and compliance documentation
- Keep records audit-ready
- Produce bi-weekly cash flow forecasts per entity
- Identify risks, surpluses, and timing challenges
- Support leadership decisions regarding cash usage
- Prepare monthly variance analysis per business
- Identify margin issues or overspending trends
- Recommend cost control or reinvestment strategies
- Manage franchise taxes and business registrations
- Maintain licenses and renewals
- Support compliance in regulated industries
- Prepare financial scorecards per entity
- Support weekly leadership meetings
- Provide financial clarity for leadership decisions
- Coordinate monthly review meetings with CPA partners
- Prepare documentation for tax filings
- Ensure year-end readiness through proactive organization
- Support expansion and growth analysis
- Assist in investment and feasibility modeling
Requirements
- 5+ years experience as Controller or Senior Bookkeeper
- Advanced QuickBooks Online expertise, including multi-entity management
- Experience managing AP, AR, sales tax, and compliance processes
- Ability to manage finances across multiple businesses simultaneously
- Advanced Excel or Google Sheets skills
- Strong written and verbal English communication skills
- CPA Certified OR CPA-Eligible (meets requirements to sit for the CPA exam under NASBA International Exam guidelines)
Benefits
- Stable, full-time remote work paid in USD
- Exposure to multiple industries and business models
- Direct partnership with founders and executive leadership
- Opportunity to grow into a portfolio finance leadership role
- High-impact position influencing strategic decisions
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