Virtual Data Entry & Admin Support Specialist Mid-Level
Join arenaflex, a leading SaaS company revolutionizing business and healthcare automation tools, as a Virtual Data Entry & Admin Support Specialist Mid-Level. This long-term contract opportunity offers a unique blend of precision-driven data entry and light admin support, perfect for individuals who thrive in behind-the-scenes roles and enjoy getting things right the first time.
About arenaflex
arenaflex is a forward-thinking company that empowers businesses and healthcare organizations to streamline their operations and improve efficiency. Our innovative automation tools have made a significant impact in the industry, and we're looking for talented professionals like you to join our team. As a Virtual Data Entry & Admin Support Specialist Mid-Level, you'll play a crucial role in ensuring the smooth operation of our internal processes, working closely with various departments to maintain data accuracy and integrity.
Key Responsibilities
As a Virtual Data Entry & Admin Support Specialist Mid-Level, your key responsibilities will include:
- Input and manage large volumes of customer, billing, and project data using internal dashboards and spreadsheets
- Perform regular data audits to catch duplicates, inconsistencies, or outdated information
- Cross-check multiple sources to ensure data accuracy before submission
- Create and update documentation, templates, and simple reports for team leads
- Maintain cloud-based file systems and track key document updates
- Respond to internal requests for data updates or information clarification
- Occasionally support onboarding tasks, internal process checklists, or light CRM maintenance
Requirements
To succeed in this role, you'll need:
- 4+ years of experience in data entry, admin, or ops coordination (remote preferred)
- Comfortable with Excel/Google Sheets (you don't need to write macros, but formulas shouldn't scare you)
- Highly organized with sharp attention to detail
- Familiarity with digital tools like Slack, Zoom, Notion, and Trello
- Ability to work independently, stay focused, and meet recurring weekly deadlines
- Clear written communication, especially when summarizing data updates or status checks
- Quiet work environment and your own laptop/desktop with stable internet
Bonus Points For
* Experience with database software or CRMs like Salesforce, HubSpot, or Airtable
- Knowledge of HIPAA, PIPEDA, or handling sensitive personal data
- Bilingual (especially French-English) for Canadian applicants (not required, but valued)
- Prior remote team collaboration experience across time zones
Perks & Benefits
As a Virtual Data Entry & Admin Support Specialist Mid-Level at arenaflex, you'll enjoy:
- Fully remote work from anywhere in the U.S. or Canada
- Flexible daytime scheduling (core overlap hours required)
- Contract-to-hire potential after 90 days based on performance
- Paid online training modules + documentation toolkit provided
- Tech reimbursement after 30 days
- Performance-based quarterly bonus opportunities
- Long-term stability with minimal meetings and no micromanagement
- Clear growth path into quality assurance, data analyst assistant, or team lead roles
Why This Role Might Be Right for You
You're a detail-oriented individual with a passion for data entry and admin support. You're looking for a role that respects your time, pays you fairly, and lets you work without unnecessary noise. If you're based in the U.S. or Canada, know your way around a spreadsheet, and are looking for solid mid-level remote work, this one's a strong fit.
Hiring Process
arenaflex is hiring across the U.S. and Canada now. Our next cohort starts mid-August. Interviews will be scheduled on a rolling basis. Secure your slot while applications are open.
How to Apply
Ready to join arenaflex as a Virtual Data Entry & Admin Support Specialist Mid-Level? Apply now and take the first step towards a fulfilling career with our innovative company. Apply for this job