Project Coordinator (Fractional role - Internal Candidates Only)

• INTERNAL CANDIDATES ONLY

Job Title: Project Coordinator - HOT Transformation (Fractional Role 2026 - 2027) Location: Remote (Global) Reports to: Senior Director, Programs Works closely with: Portfolio Team + Deputy Executive Director + Executive Director Application Deadline: April 23, 2026 midnight Contract Type: Not Applicable Time Commitment: 50% (Fractional Role) Duration: 12–18 months

Context:

HOT is entering a new phase of growth, shifting from a primarily volunteer-driven model to a more sustainable, locally led approach to scaling community-generated data. Building on the milestone of mapping areas where over one billion people live, HOT is evolving its model to enable trained local organisations to deliver high-quality mapping and analysis services directly to decision-makers. Central to this shift is the development of an open mapping marketplace, which will connect demand from governments, multilaterals, and NGOs with accredited local providers, established by the Learn & Connect program. This transition is supported by a broader pivot in HOT’s business model towards earned revenue, while maintaining philanthropic support for public-good priorities such as disaster response and innovation.

Role Overview:

This role sits at the heart of HOT’s organisational transformation, supporting the transition to a new model for scaling community-led mapping and data services globally.

The Project Coordinator is a fractional (50%) role supporting HOT’s 2026–2027 transformation and scaling phase. The role will work closely with senior leadership and cross-functional teams to coordinate and drive progress across key strategic workstreams, ensuring alignment, accountability, and delivery against organisational priorities.

This is a highly cross-cutting role requiring strong organisational skills, comfort with ambiguity, and the ability to translate strategy into execution.

Key workstreams include:

• HOT’s Methodology
• Learn and Connect Program
• Marketplace Strategy
• Marketing and Sales growth

Key Responsibilities:

Transformation Coordination & Execution

• Coordinate and monitor Transformation activities against agreed outcomes and timelines. Collaborate closely across teams, acting as a connector to ensure clarity and alignment.
• Translate high-level strategy into clear, trackable workplans
• Support cross-team coordination to maintain momentum and accountability:
  • Manage and maintain workstream tracking tools and databases (mainly Asana, but also Neon One, Airtable)
  • Maintain organized and up-to-date transformation related documentation (updates, reports) on shared drives & systems
• Serve as a point of contact for stakeholders, partners, and internal teams

Tracking, Monitoring & Reporting

• Track workstream plans, milestones, achievements, and deadlines
• Produce clear, regular updates for leadership, board, and to support donor engagement
• Support the preparation of reports and updates for internal use, as well as board, donor, and stakeholder briefings
• Ensure consistent visibility into progress, risks, and blockers

Stakeholder Coordination

• Act as a central coordination point across leadership, program, portfolio and hub  teams
• Support communication and alignment across internal and external stakeholders

Risk Management & Problem Solving

• Identify risks and delays early, and support mitigation
• Help teams unblock challenges and maintain delivery pace

Must Have:

• Demonstrated interest in project management, with experience in project coordination or delivery
• Strong organizational, coordination, and time management skills
• Ability to manage multiple stakeholders across geographies and functions
• Comfort working in fast-evolving, ambiguous environments; self-driven and able to work independently with limited supervision to manage multiple priorities
• Experience using (or strong willingness to learn) HOT project management tools: Asana, Neon One, Airtable
• Strong attention to detail with solid reporting and documentation skills
• Effective communicator with a collaborative, cross-cultural approach

• Innovative, proactive, and solutions-oriented mindset

Growth Opportunity:

This role is intentionally designed as a learning and growth opportunity, intended for any  staff interested in building:

• Hands-on project and program management experience on global, highly strategic topics
• Exposure to organizational strategy and leadership decision-making
• Cross-functional collaboration and stakeholder management skills

We expect that strong performance in this role will lead to expanded responsibilities and future career growth opportunities within HOT in 2027-2028. We expect that an interested candidate will be motivated to grow their skills and career, and will dedicate an additional $1000 personal development allowance (on top of current levels) to support this in 2026.

To Apply:

This role is open to full time employees and contractors within HOT only.

Interested persons should submit a statement of interest not more than 2 pages, outlining:

Your motivation for applying for this role;

• relevant skills and experience to function in this role,
• how this role aligns with your professional and career goals. 
• Proposed actions to kick-start in this function.

Kindly submit your application by midnight, Thursday, April, 23rd, 2026.