Budgets & Contracts Associate

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

The Role

We are looking for a motivated individual to support the Budget & Contracts team with site clinical trial agreements and related documents, processes, and systems. The Budget & Contracts Associate will communicate regularly with internal and external stakeholders including but not limited to Budget & Contract Managers, Financial teams, Operational leaders, Site Directors, Sponsors and CROs. You will assist with Budget & Contract processes to effectively execute maximum revenue contracts in an assertive timeframe to ensure our sites can be the first to enroll in any given study.

The successful candidate for this role should possess strong and professional communication skills, excellent attention to detail, resourcefulness, the ability to multitask in a fast-paced environment and a “how might we” mentality.

Duties

• Maintain electronic files and related data/system fields for clinical trial contractual agreements
• Track negotiations and follow-up as needed to ensure timely execution of clinical trial contractual agreements
• Monitor group mailbox for actionable items and address or communicate to responsible party accordingly
• Assist in providing accurate and up-to-date status information to the organization as appropriate
• Follow up with internal and external stakeholders to move processes forward in a timely manner
• Initiate and process contractual amendments through full execution
• Initiates and finalizes budgets for federally- funded awarded trials
• Complete payment information forms and similar questionnaires
• Assist in the periodic review and QC of agreements and related data, including routing CTA documents as required

• Support the organization’s effective use of systems, including holding training and creating presentations to explain workflows and best practices

• Other duties as assigned

Qualifications

Education

• Bachelor’s degree in business, Finance, Life Science and/or equivalent experience

Experience

• Resourceful with the ability to multitask in a fast-paced environment
• High degree of accuracy, organization, and attention to detail
• Ability to communicate clearly and effectively in a professional manner
• Ability to successfully work in a “virtual” team environment
• Strong Microsoft Office suite experience
• Experience with Salesforce and/or LinkSquares a plus
• Prior experience with clinical trial agreements and budgets a plus
• Paralegal experience a plus

Position Type: Full Time, Permanent

Location: Fully Remote

Travel: 0%

Work Schedule: Monday - Friday, Regular Business Hours