Administrative Assistant

Position Summary

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves a wide range of tasks including managing schedules, organizing meetings, preparing reports, and handling information requests. The ideal candidate is organised, detail-oriented, and able to multitask in a fast-paced environment.

Key Responsibilities:

• Greet visitors and handle incoming phone calls and emails professionally

• Schedule and coordinate meetings, appointments, and travel arrangements

• Maintain filing systems (physical and electronic)

• Prepare and edit correspondence, reports, and presentations

• Order office supplies and manage inventory

• Assist in onboarding new employees and coordinating internal communications

• Handle confidential information with integrity and discretion

• Perform basic bookkeeping tasks or work with accounting software (if required)

• Support team members and executives with various administrative tasks

• Manage calendars and send reminders for meetings or deadlines

Skills & Qualifications:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Excellent verbal and written communication skills

• Strong organisational and time management abilities

• Ability to work independently and as part of a team

• Attention to detail and problem-solving skills

• Experience with office equipment (printers, copiers, etc.)

Preferred (but not always required):

• Experience with CRM, HR software, or cloud-based tools (e.g., Google Workspace, Slack, Zoom)
• Knowledge of industry-specific processes (e.g., legal, medical, education, finance)