[Remote] Business Affairs Coordinator

Note: The job is a remote job and is open to candidates in USA. Pereira O'Dell is seeking a Business Affairs Coordinator to provide operational and administrative support to their Business Affairs Department. This role involves assisting with risk management, negotiations, and the execution of agreements while ensuring organized systems and smooth collaboration across teams.

Responsibilities

• Assist with onboarding documentation for new vendors
• Generate and manage vendor purchase orders
• Coordinate of talent payment and usage payments
• Track project start / end dates and verify funds are in place prior to project kickoff
• Maintain organized files and records
• Track and coordinate all vendor invoices per project
• Support coordination between POD, Barrelhouse and Silverside when necessary

Skills

• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple projects, priorities, and deadlines simultaneously in a fast-moving environment
• Highly self-sufficient, proactive, and comfortable taking ownership of tasks without constant direction
• Able to manage and track communication across multiple channels (Gmail, GChat, Lark, text), ensuring nothing falls through the cracks
• Responsive and capable of handling time-sensitive requests with urgency and care
• Clear, concise written and verbal communication skills, with the ability to manage up and keep stakeholders aligned
• High discretion and professionalism when handling confidential and sensitive information
• Team-oriented mindset with a strong sense of accountability, recognizing that the department relies on clear communication and follow-through to operate effectively

Benefits

• Medical
• Dental
• Vision
• Basic and supplemental life & AD&D
• 401(k) with company match
• Short-term and long-term disability
• HSA
• FSA
• Maternity/parental leave

Company Overview