Recruiting Coordinator - Global Investment Banking
Baird is a Fortune Best Place to Work company seeking a Recruiting Coordinator to support their Global Investment Banking team. The role involves managing complex interview schedules, providing administrative support, and ensuring a positive candidate experience throughout the recruiting process.
Responsibilities
- Perform full (high-volume) calendar management including complex interview schedules for recruiters and banking teams. This can include video, phone, onsite interviews and travel arrangements
- Provide administrative support to Investment Banking Recruiting Committee/Recruiting Team and GIB Head of Recruiting
- Work with Human Resources and the Investment Banking recruiting team to manage the logistics of the recruiting process and ensure a positive candidate experience throughout the hiring process
- Coordinate lateral and campus events (virtual/in-person) and interview days, as well as phone/onsite/video interviews
- Answer candidate questions surrounding the recruitment process and Investment Banking responsibilities
- Collaborates with GIB recruiting team, and firm Talent Acquisition in support of driving process improvement efforts across GIB
- Process and coordinate candidate travel and expenses by working with travel department and Admin Support team through the Concur system in a timely manner
- Coordinate recruiting events at Baird offices including treks, campus visits and banking programs
- Participate and coordinate logistics at recruiting events either in office or on campus
- Partner with recruiting and hospitality team for these events
- Attend events in person when needed
- Partner with other recruiting coordinators to develop/drive best practices and efficiencies
- Monitor the GIB recruiting email inboxes to ensure timely responses to inquiries as well as manages the GIB Recruiting calendar
- Assist in running the background check process
- Maintain the internal database to track banker/candidate recruiting activities and events
- Gather and analyze interview feedback for all open positions and deliver timely status updates to the recruiting team
- Leverage AI tools to enhance recruiting workflows, driving process efficiency and continuous improvement
- Perform other duties and miscellaneous special projects as assigned
Skills
- Bachelor's degree preferred, plus a minimum of 1– 3 years' experience in the performance of administrative/support function
- Passion for supporting others and must possess a proactive approach with a sense of urgency with a true desire to go above and beyond to service clients
- Strong organizational skills: ability to prioritize daily workflow to effectively organize tasks to achieve specific goals
- Demonstrate exceptional attention to detail, ensuring accuracy and consistency across all tasks, communications, and deliverables
- Professional demeanor with ability to write clearly and concisely and listen attentively
- Ability to work independently in an energetic environment with general supervision. Must be proactive, have good follow through skills and cooperate well with others
- Ability to handle large volume of administrative details with accuracy and reliability, often under pressure and/or short deadlines
- Intermediate skill set with Microsoft Office products
- Demonstrate reliability in attendance and be prepared to complete work in a timely manner
- Knowledge of Concur, Workday/Beamery and Suited is a plus
- Experience with AI tools such as CoPilot and Rogo is a plus
Benefits
- Bonus potential up to 8.5% of base pay
- Comprehensive benefits designed for your life, career and future.
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