[Remote] Recruiting Coordinator

Note: The job is a remote job and is open to candidates in USA. OpenSesame is a trusted partner for Workforce Reinvention in the age of AI, delivering integrated software and expert services. The Recruiting Coordinator will support and improve the hiring process, manage active searches, and enhance candidate experience through effective communication and the use of recruiting systems.

Responsibilities

• Support and improve the end-to-end hiring process
• Lead structured intake meetings, manage active searches, and ensure timely, professional communication with hiring managers and candidates
• Apply performance-based hiring principles, help reduce time-to-fill, and become a power user of our recruiting systems, leveraging our ATS, sourcing tools, scheduling platforms, reporting dashboards, automation, and AI capabilities to improve efficiency, consistency, and equity
• Manage 2 - 4 active requisitions (based on business need and complexity)
• Source, screen, and present candidates aligned to performance objectives
• Maintain proactive candidate communication at every stage
• Strengthen feedback loops between hiring managers and candidates
• Use recruiting systems and dashboards to monitor pipeline health and reduce bottlenecks
• Establish and support the intern recruiting program, including defining hiring criteria, building the process workflow, sourcing candidates, coordinating interviews, and ensuring a seamless experience for candidates and hiring teams
• Implement at least two process improvements that increase clarity, efficiency, or candidate experience
• Explore and responsibly pilot automation and AI tools that reduce administrative burden and improve evaluation consistency
• Recommend enhancements to improve system adoption and data integrity
• Contribute to measurable improvement in time-to-fill trends
• Document scalable recruiting workflows and best practices
• Support People Operations initiatives such as onboarding optimization, learning and development coordination, or talent management projects

Skills

• Proven examples from your career that show you can do this job
• Experience in building systems, driving alignment, and creating impact at scale
• Ability to establish responsiveness, structured intake, and tool proficiency
• Experience managing active requisitions and sourcing candidates
• Strong communication skills with hiring managers and candidates
• Ability to maintain proactive candidate communication at every stage
• Experience using recruiting systems and dashboards to monitor pipeline health
• Ability to implement process improvements that increase clarity, efficiency, or candidate experience
• Experience with automation and AI tools that reduce administrative burden
• Ability to document scalable recruiting workflows and best practices
• Experience contributing to cross-functional People initiatives
• Ability to manage multiple searches while maintaining steady pipeline progress
• Experience in improving time-to-fill trends
• Ability to create a professional, transparent, and well-communicated experience for candidates

Benefits

• Professional development
• ISOs
• Health insurance
• 401(k) matching
• Paid time off

Company Overview