HR & Accounting Assistant
About the position Youthnet is a nonprofit agency committed to serving children, youth and families. Most of our programs revolve around foster care services for children and youth, but we also partner with and support families in need. Ultimately, we are working together to create opportunities for healing from the past and promoting hope for the future. Youthnet is proud to serve children, youth and families in 16 counties across Washington State. As our organization continues to grow, we are seeking a collaborative and detail-oriented HR & Accounting Assistant to join our team in Mount Vernon, Washington. This is a full-time, hybrid role reporting to the Mount Vernon office at least 3 days per week. The HR & Accounting Assistant will provide administrative and operational support to Human Resources and Finance teams. A high level of attention to detail and accuracy is vital in this role.
Responsibilities
- Maintain employee personnel files (digital and paper)
- Track onboarding paperwork (I-9, W-4, direct deposit, policy acknowledgments)
- Monitor training and compliance documentation
- Update employee data in HRIS/payroll systems
- Assist with timecard collection for payroll processing
- Maintain strict confidentiality of employee information
- Other HR assignments on a project basis
- Collect and open mail; route invoices for approval
- Enter all A/P invoices into QuickBooks or payment system
- Process staff mileage and expense reimbursements
- Process foster parent payments
- Enter EFT and bill-pay transactions after approval
- Maintain vendor W-9 files and 1099 tracking support
- Onboard new vendors (collect W-9, ACH info, contact info)
- Match Divvy transactions to receipts in QBO
- Maintain organized A/P documentation for audit
- Prepare and record check deposits
- Record electronic deposits in QBO
- Maintain deposit logs and notify Accountant of payments received
- Track undeposited funds
- Enter donor data into Bloomerang
- Track in-kind and non-cash donations
- Assist with donor acknowledgements
- Provide donor reports/exports to fundraising staff
- Track gift card and Argus fund entries (data entry only)
- Collect mail from Post Office
- Maintain organized financial and HR procedure documents in Google Drive
- Assist with audit documentation gathering
Requirements
- High school diploma or GED required. Coursework/training or Associate's degree in Human Resources, Accounting, Business Administration, or related field preferred.
- Two or more years of progressive administrative experience, nonprofit or mission-driven organization preferred.
- Excellent organizational skills with attention to detail and ability to manage multiple priorities.
- Excellent communication skills and ability to work collaboratively.
- Proficiency with Google Workspace, Microsoft Office Suite, Quickbooks Online, Bill.com and HRIS platforms (Paylocity preferred).
- Ability to handle confidential information
Nice-to-haves
- Coursework/training or Associate's degree in Human Resources, Accounting, Business Administration, or related field preferred.
- Two or more years of progressive administrative experience, nonprofit or mission-driven organization preferred.
- Proficiency with Google Workspace, Microsoft Office Suite, Quickbooks Online, Bill.com and HRIS platforms (Paylocity preferred).
Benefits
- 30-40 Hours per week depending on work load
- Competitive annual compensation with a range of $20-24 per hour, dependent on qualifications
- Health, dental, vision insurance options for employees and dependents
- Generous time off policies beginning at 27 days per year of PTO and 11 paid holidays
- Career development opportunities
- A supportive mission-aligned team environment
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