IMG Vendor Operations Analyst, Specialist
About the position At Vanguard, we don't just have a mission—we're on a mission. To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best. How We Work Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience. Vanguard, one of the world's largest investment management companies, serves individual investors, institutions, employer-sponsored retirement plans, and financial professionals. We have a diverse and talented crew with a culture that promotes teamwork, along with an unwavering focus on serving our clients' best interests. This website uses "cookies" to distinguish you from other users. A cookie is a small file of letters and numbers placed on your computer or device. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site and services. The cookies are stored locally on your computer or mobile device. To accept cookies you can continue browsing as normal. Or you can go to our Privacy Policy to read more information and learn how to change your preferences.
Responsibilities
- Execute transactional sourcing activities, including low‑complexity contract renewals, amendments, and purchase order creation.
- Manage day‑to-day vendor operational tasks such as billing inquiries, license and entitlement requests, user access coordination, and financial reconciliations.
- Support contract administration by maintaining accurate vendor and contract records and tracking key dates, obligations, and deliverables.
- Work directly with business owners, relationship managers, Legal, Risk, Finance, and Procurement partners to progress sourcing and vendor activities.
- Coordinate inputs, approvals, and follow‑ups to ensure contracts, invoices, and requests are completed on time.
- Create and maintain vendor operations dashboards and reports to track activity levels, volumes, and key metrics.
- Support budget tracking, invoice validation, spend monitoring, and variance analysis in partnership with Finance and business stakeholders.
- Identify opportunities to improve, streamline, or automate operational processes related to sourcing, vendor management, and financial workflows.
- Leverage available tools, data, and technology to reduce manual effort, improve accuracy, and increase operational efficiency.
- Ensure work is performed in accordance with enterprise and divisional policies, procedures, and control requirements.
- Assist with audits, risk reviews, and compliance activities by preparing documentation and responding to requests.
- Participate in special projects and perform other operational duties as assigned.
Requirements
- Minimum of three years of related experience in procurement, vendor management, finance, operations, or a related field.
- Bachelor’s degree or an equivalent combination of education, training, and experience.
- Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
- High attention to detail and comfort working directly with financial, contract, and operational data.
- Clear written and verbal communication skills and the ability to work effectively across functions.
Nice-to-haves
- Degree in Accounting, Finance, Business, or Supply Chain.
- Experience improving or automating operational processes.
- Comfort using AI‑enabled tools or automation technologies (e.g., workflow automation, data analysis, or productivity tools) to support efficiency, accuracy, and insight generation.
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