Remote Accounts Payable Administrative Assistant
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity. Job Title: Remote Accounts Payable Administrative Assistant (100% Work From Home) Location: Remote from Latin America Position Type: Full-time Salary:$1,800 - $1,900 USD/month depending on experience Schedule: Monday - Friday, 8:00am to 5:30pm Eastern Time Job Overview: Our client is a civil construction services company founded in 2007. Originating during the Great Recession, the company initially focused on erosion control services. Over the years, our client has expanded its offerings to include site services, green infrastructure, utility installation, hydro excavation, and stormwater facility maintenance. In March 2024, the company moved to a new headquarters and added turnkey site development to its services. Responsibilities:
- Create and process POs (up to 50/day)
- Coordinate communications with vendors and internal operations team members
- Issue subcontractor agreements
- Onboard new vendors and subcontractors
- Monitor vendor compliance with onboarding requirements
- Manage high volume of bills and emails (enter up to 30 bills/day manually)
- Verify bills for accuracy, proper coding and approval workflow
- Match vendor bills to purchase orders, identify discrepancies, request budget amendments, PO modifications
- Communicate with vendors and internal departments to clarify billing issues
- Review and process AP statements
- Monitor and manage multiple inboxes, keep multi-user inboxes organized and up to date
- Maintain organized and up to date vendor files and records
Qualifications, Skills and Key Competencies:
- Minimum 3 years of Accounts Payable experience in a mid-sized or larger company
- Construction experience is a huge plus
- Solid experience managing a high volume of AP bills
- Solid experience with managing Purchase Orders
- Strong data entry skills with high accuracy and attention to detail
- Experience in invoice and PO matching and finding discrepancies
- Ability to learn internal AP processes and adapt to process changes quickly
- Basic knowledge of Microsoft Excel
- Knowledge of Bill.com is a plus but not required
- Highly organized, reliable, able to meet strict deadlines and multitask
- Clear communication skills-both verbal and written
Application Disclaimer: Please Read Before Proceeding To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description. Voice/Video Recording is REQUIRED Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified. Mandatory Knockout Questions Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America. Apply Wisely To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don't qualify for will not improve your chances and may affect future applications. Check Your SPAM Folder All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication. We appreciate your interest and look forward to reviewing your application! Apply tot his job Apply To this Job