Assistant Director, Special Events

Posting DetailsPosting DetailsPosting Number S14260P Working Title Assistant Director, Special Events Department DAR-Office of Special Events About the University of GeorgiaChartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.About The College/Unit/DepartmentDivision of Development and Alumni RelationsThe Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.Office of Special EventsThe mission of the Office of Special Events (OSE) is to design, develop and manage special events that showcase the University of Georgia’s excellence and promote advocacy and support for its programs.College/Unit/Department website https://give.uga.edu/ and https://dar.uga.edu/ and http://dar.uga.edu/special_events/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information8:00am–5:00pm; Willing and able to work evenings or weekends as necessaryAdvertised Salary Commensurate with qualifications and experience Posting Date 02/23/2026 Open until filled Yes Closing Date 02/27/2026 Proposed Starting Date 04/01/2026 Special Instructions to Applicants

• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Location of Vacancy Athens Area EEO Policy StatementThe University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).USG Core Values StatementThe University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.Position InformationClassification Title Event Planner III FLSA Exempt FTE 1.00 Minimum QualificationsBachelor’s degree in a related field or equivalent and 5 years of professional experiencePreferred Qualifications

• At least 8 years of experience in coordinating institutional, presidential, or high-level events.
• Progressively responsible experience working in a fast-paced environment.
• Exhibits behavior that supports the mission, vision, and values of the University of Georgia
• Working knowledge of UGA policies and procedures and/ or UGA Foundation policies and procedures a plus.

Position SummaryThe purpose of this position is to collaborate with the Executive Director and Director with providing management, leadership, and guidance within the Office of Special Events. Coupled with the position holding autonomous responsibility for the strategic development, coordination, and facilitation of distinct events assigned particularly to the incumbent, the position advises and counsels other Event Managers within the department with event protocol, development, and facilitation from conception through implementation. Additionally, this position staffs the UGA President at events as well as leads committee meetings with units across campus. Performance of this position impacts relationships between UGA, event attendees, and UGA donors.Knowledge, Skills, Abilities And/or Competencies

• Professional experience in an office setting
• People management skills
• Excellent oral and written communication skills and the ability to deal effectively and professionally with a variety of people at all levels of management within and external to a university environment
• Excellent organizational abilities and be able to work effectively in a fast-paced environment
• Ability to provide solutions
• Proficiency in Microsoft Word, Excel, and Outlook
• Proficiency in planning, organizing, and prioritizing multiple tasks
• Collaboration skills
• Demonstrates a commitment to outstanding customer service
• Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct

Additional Division Expectations

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

• Travel in and out of state when necessary
• Work nights and weekends as events require
• Work in a standard office environment
• Sit and work at a computer workstation for extended periods of time
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 25-30 pounds
• Walk, stand, stoop, lift, kneel, climb
• Setup displays and decorations at remote locations

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policyBe advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Background Investigation PolicyOffers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.Duties/ResponsibilitiesDuties/ResponsibilitiesStrategic development, coordination, and facilitation of distinct high level complex institutional events. This includes autonomy in making final decisions regarding budget, venues, vendors, programming, and all event logistics, including completing contracts. The position works with various university units and requires extreme attention to detail.

• Coordinate and facilitate events hosted by the President and other Senior Administration both locally and nationally.
• Conduct briefings with the President and other university officials.
• Staff the President at events on and off campus. This requires communicating with and taking direction from the President.
• Lead planning committees bringing together units from across campus.

Percentage of time 65 Duties/ResponsibilitiesServe as part of the office leadership team.

• Train and advise Event Managers and administrative staff.
• Manage event timelines and templates used by entire unit for event production and schedules.
• In coordination with office leadership, manage the quality control of items produced by administrative staff, student staff, and vendors that represent events and the University.
• Manage operational and maintenance needs at the Wray-Nicholson House for presidential events.
• Create and maintain policies, procedures, and an operations and usage manual for the Wray-Nicholson House.
• Assist in communicating with the staff at Wray-Nicholson regarding operations, maintenance, and work schedule.

Percentage of time 25 Duties/Responsibilities

• Collaborate with the Executive Director and other staff leadership on special projects that require complex and independent thinking.

Percentage of time 10Contact InformationRecruitment ContactContact DetailsFor questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.Recruitment Contact Name Development & Alumni Relations’ Office of Talent Management Recruitment Contact Email [email protected] Recruitment Contact PhonePosting Specific QuestionsRequired fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
• Chronicle of Higher Education
• DAR Careers Page
• DiversityJobs.com
• Handshake
• Insight Into Diversity
• Inside Higher Ed
• LinkedIn
• UGAJobs (UGA's job board)
• Other (please provide name of source)
• * Do you have a valid Driver's license?
• YES
• NO

Applicant DocumentsRequired Documents

• Resume/CV
• Cover Letter

Optional Documents

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