[Remote] Recruiting Operations Specialist

Note: The job is a remote job and is open to candidates in USA. Carrum Health is a health tech company transforming the healthcare experience. They are seeking a Recruiting Operations Specialist to support hiring efforts, streamline recruiting operations, and enhance the candidate experience using data and AI.

Responsibilities

• Play a pivotal role in the migration and implementation of our new Applicant Tracking System (ATS), helping to configure workflows and test new features
• Document and update recruiting Standard Operating Procedures (SOPs) to ensure the team runs efficiently and consistently
• Audit and maintain candidate data integrity within the system to ensure accurate reporting and compliance
• Assist with job postings on various job boards and company career pages, ensuring our employer brand is consistent everywhere
• Identify bottlenecks in the recruiting process and propose creative solutions to improve speed and quality
• Provide general administrative support to the Talent team, ensuring we are audit-ready and organized at all times
• Coordinate complex scheduling of interviews (screening, panels, and debriefs), ensuring a seamless experience for candidates and interviewers
• Communicate with candidates regarding interview logistics, status updates, and next steps with a focus on empathy and speed
• Troubleshoot scheduling conflicts in real-time, keeping many balls in the air without letting details slip
• Support new hire documentation, including generating offer letters and submitting background checks
• Act as the guardian of the candidate experience, ensuring every applicant feels valued throughout the process

Skills

• You have a Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience)
• 0–2+ years of experience in HR, recruiting, or administrative roles (internships included)
• Excellent organizational and multitasking skills with a keen eye for detail
• You are tech-savvy and excited about the prospect of learning new software and helping with an ATS migration
• You enjoy solving problems and are eager to propose solutions and new ideas
• You are able to handle sensitive and confidential information with professionalism and discretion
• Enthusiastic, team-oriented, and eager to learn
• Entrepreneurial and resourceful — As a valued member of a close knit, high growth company, we need people who can find creative ways to make a big impact quickly and without much direction
• Experience handling deadlines, keeping many balls in the air, and prioritizing work in a fast-paced, dynamic environment
• Passion for collaborating cross-functionally with sales, operations, client success, data, and product teams to ideate, complete projects, and drive impactful results

Benefits

• Stock option plan
• Flexible schedules and remote work
• Chicago and San Francisco offices available
• Self-managed vacation days, within reason
• Paid parental leave
• Health, vision, and dental insurance
• 401K retirement plan

Company Overview