[Remote] HR Coordinator (Remote)

Note: The job is a remote job and is open to candidates in USA. A La C.A.R.T.E. Solutions (ALC) is a fast-growing, fully remote CFO Advisory, Outsourced Accounting, and HR Services firm. They are seeking an HR Coordinator to provide essential support to client-facing HR projects and recruitment efforts while managing various HR coordination activities. This early-career role requires strong organizational skills and a passion for connecting talent with opportunities.

Responsibilities

• Proactively source candidates through job boards, databases, and outreach, creating a robust pipeline of candidates
• Maintain up-to-date candidate tracking in applicant tracking system used by the respective client
• Ensure timely sourcing of candidates and proactive communication with clients and or internal stakeholders about progress, roadblocks, and suggestions to improve
• Conduct phone screens or video interviews for all initial candidates providing an excellent first contact to candidates
• Use sound judgement to evaluate candidate qualifications and alignment to role requirements and make clear recommendations to hiring managers on next steps
• Manage all interview coordination and recruiting process logistics, including material development, scheduling, and offer letter development
• Proactively develop and execute systems to support a smooth candidate journey from first outreach to handoff and/or offer
• Enter and maintain accurate employee data in HRIS systems (internal and client), ensuring data integrity and timeliness
• Generate reports and assist with data audits to support compliance, payroll, and leadership reporting needs
• Serve as a point of contact for routine HRIS questions, escalating system or process issues as needed
• Support onboarding and offboarding processes by creating employee files, preparing documentation, and ensuring all HRIS and recordkeeping updates are completed
• Manage employee documentation, including offer letters, contracts, policy acknowledgments, and personnel files, ensuring confidentiality and compliance with applicable regulations
• Assist with the coordination of benefits administration tasks such as enrollments, changes, and terminations
• Support employee inquiries related to benefits and escalate more complex issues to the HR leadership team
• Help ensure compliance with labor laws, HR policies, and best practices by maintaining accurate records and assisting with compliance-related reporting
• Provide administrative support to HR colleagues, contributing to smooth team operations
• Assist in developing and improving HR templates, forms, and processes to increase efficiency
• Support HR projects such as policy rollouts, training logistics, and employee engagement initiatives
• Demonstrate exceptional personal organization and prioritization to ensure HR tasks and recruiting activities are completed accurately and on time

Skills

• Professional or internship experience in recruiting, HR, or a fast-paced administration or client-service environment is a plus
• Strong interest in building a career in HR
• Excellent interpersonal and decision-making skills
• Detail-oriented and deadline-driven
• HRIS Proficiency: Comfort with data entry, reporting, and navigation within HR systems; attention to accuracy and detail
• Organization & Prioritization: Ability to manage multiple HR tasks, recruiting activities, and competing deadlines
• Communication: Professional, clear, and confident communication with employees, candidates, and managers
• Confidentiality: Strong judgment and discretion in handling sensitive employee and candidate information
• Adaptability: Comfortable switching between HRIS work, benefits administration, documentation, and candidate interactions
• Tech Proficiency: Familiarity with HRIS and applicant tracking systems; skilled with Microsoft Office/Excel or Google Workspace
• Team Orientation: Collaborative mindset with willingness to support colleagues across HR functions

Education Requirements

• Bachelor's degree in HR, Psychology, Communications, Business, or related field preferred

Benefits

• Remote work environment & earned flexibility
• Comprehensive benefits including health, vision, and dental insurance
• Flexible vacation and a company close at the end of the year
• 401k match
• Fun, friendly, and collaborative culture that thrives on individual and team accountability

Company Overview

• We're ALC - A highly credentialed, US-based team dedicated to offering personable, integrated, and expert Finance + HR solutions to middle-market businesses and non-profits. It was founded in 2010, and is headquartered in Culver City, California, USA, with a workforce of 11-50 employees. Its website is https://www.alacarte-solutions.com.

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