Payroll & HR Specialist

• Verndale is a digital experience agency dedicated to driving growth by helping businesses create meaningful human connections in an increasingly digital world. With offices in Boston, Montreal, Los Angeles, Quito, and hubs across the Americas, we partner with marketing and technology leaders to deliver personalized web, mobile, and ecommerce solutions that elevate customer experiences. At Verndale, we thrive on collaboration and innovation, offering a full range of services that span strategy, design, development, personalization, SEO, analytics, and digital advertising. We celebrate diversity and inclusion, striving to create a climate of respect essential for both individual and company success. If you're ready to be part of a passionate team dedicated to making an impact and driving growth, we invite you to explore a career at Verndale. About the role

• We're looking for a Payroll & HR Specialist who's a true pro - someone who has "been there, done that" and is now looking for a stable, rewarding role where they can bring their expertise to the table and operate as a master of their craft. This role supports multiple client companies and is ideal for someone who takes pride in accuracy, consistency, and quietly making everything run smoothly behind the scenes.
• If you're someone who thrives on owning your work, enjoys solving operational puzzles, and prefers substance over flash, this could be the perfect fit.

Responsibilities

• Payroll Processing
• * Manage and process multi-state payroll across multiple companies using Rippling.
• Ensure accuracy in timesheets, wages, benefits, deductions, and garnishments.
• Handle payroll-related changes for new hires, terminations, bonuses, and corrections.
• Ensure compliance with federal, state, and local tax and labor laws.
• HR Administration
• * Benefits & 401(k) Management: Coordinate employee enrollment, liaise with benefits providers, and handle questions related to health plans, 401(k), and other offerings.
• Onboarding: Guide new hires through onboarding steps including documentation, systems access, and initial HR orientation.
• Maintain up-to-date employee records and manage changes in employment status.
• Rippling Platform Management
• * Serve as the go-to expert for Rippling across payroll, benefits, and core HR functions.
• Continuously refine workflows, update employee data, and leverage automation features.
• Compliance & Reporting
• * Stay current on employment and payroll regulations.
• Generate payroll and HR reports, support internal audits, and assist with year-end processing (W-2s, ACA reporting, etc.).

Qualifications

• 3–5 years of hands-on experience in U.S. payroll, including multi-state processing and multi-entity support.
• Deep knowledge of Rippling (preferred) and NetSuite (a strong plus).
• Strong grasp of payroll compliance, benefits administration, and HR documentation.
• High attention to detail, discretion with confidential information, and the ability to meet deadlines without supervision.
• Clear and professional communication skills, both written and verbal.
• Proficiency in Microsoft Excel and general comfort with HRIS and finance systems.

Why You'll Love This Role

• You get to own your craft without red tape or unnecessary meetings
• Work with a small, experienced team that values accuracy, consistency, and maturity
• Enjoy th esatisfaction of making complex operations run smoothly and efficiently

In accordance with applicable law, the above salary range provided is Verndale's reasonable estimate of the salary for this role. The actual amount may vary, based on non-discriminatory factors such as location, experience, knowledge, skills and abilities. In addition to salary, Verndale also offers a competitive benefits package. Verndale is proud of the fun, diverse, and respectful company environment we enjoy on a daily basis. Competitive compensation and comprehensive coverage for medical, dental, life, disability and a 401(k) savings plan are offered to all full-time employees. Ample company paid holidays and personal time off make having a work-life balance possible. For some roles, remote work is a definite possibility; we believe in hiring the best and keeping our own happy and motivated. Verndale is an Equal Opportunity Employer. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. The pay range for this role is: $50,000 - $65,000 USD per year (Remote (United States) Apply tot his job Apply To this Job